Responsible AI Governance Policy

RESPONSIBLE AI GOVERNANCE POLICY

Responsible AI & Transparency

Last Updated: July 10, 2026

1. OUR COMMITMENT

At Obo World, we believe that Artificial Intelligence should enhance human capabilities, never replace human judgment.

Our Platform has been designed around one fundamental principle:

Artificial Intelligence supports people. It never makes decisions on their behalf.

We design, develop and operate our AI technologies in accordance with the principles of transparency, fairness, security, privacy, accountability and meaningful human oversight.

This Policy describes the principles that guide the design, development, deployment and continuous improvement of the Artificial Intelligence systems used throughout the Obo World Platform.

2. OUR VISION

We believe Artificial Intelligence should help organizations recruit more efficiently while preserving human judgment and promoting equal opportunities.

Our AI technologies are designed to:

• simplify recruitment processes;
• improve the Candidate experience;
• reduce repetitive administrative tasks;
• assist recruiters in evaluating applications;
• support faster and more informed decision-making.

Artificial Intelligence is not intended to replace recruiters.

Its sole purpose is to assist people in making better-informed decisions.

3. OUR FUNDAMENTAL PRINCIPLES

Obo World is committed to building and operating Artificial Intelligence in accordance with the following principles.

Human Oversight

Recruitment decisions are always made by human recruiters.

The Platform never makes autonomous hiring or rejection decisions.

Meaningful human oversight is maintained throughout every critical stage of the recruitment process.

Transparency

Candidates are clearly informed whenever they interact with an Artificial Intelligence system.

They are informed, in particular:

• that they are interacting with a Conversational Avatar;
• how Artificial Intelligence is used;
• which categories of data are processed;
• the purpose of such processing.

We believe transparency is essential to building trust in Artificial Intelligence.

Privacy & Data Protection

Protecting Personal Data is one of the core principles underlying the design of our Platform.

We apply the principles of Privacy by Design and Privacy by Default throughout the lifecycle of our Services.

Whenever reasonably possible, we seek to minimize the amount of Personal Data processed while maintaining the quality and effectiveness of our Services.

Security

We design and operate our systems to achieve a high level of technical and organizational security.

Appropriate safeguards are implemented on an ongoing basis to protect:

• Personal Data;
• technical infrastructure;
• Platform availability;
• Service integrity.

Continuous Improvement

Artificial Intelligence is constantly evolving.

Accordingly, Obo World continuously reviews and improves its AI models, methodologies and operational processes in order to enhance:

• quality;
• reliability;
• performance;
• robustness;
• transparency.

4. WHAT OUR AI DOES

Depending on the Services used, Obo World's Artificial Intelligence may:

• conduct Conversational Interviews with Candidates;
• understand written and spoken responses;
• generate interview summaries;
• identify certain skills, qualifications or professional experience mentioned during an interview;
• produce decision-support indicators;
• assist recruiters throughout the recruitment process.

All outputs generated by our AI systems are intended solely to support human decision-making.

5. WHAT OUR AI DOES NOT DO

As part of our commitment to responsible Artificial Intelligence, Obo World does not use its AI technologies to:

• make automated hiring decisions;
• replace human judgment;
• activate a Candidate's camera;
• perform facial recognition;
• collect biometric data;
• analyze emotions;
• analyze facial expressions;
• analyze eye movements;
• analyze body posture;
• monitor a Candidate's physical environment.

These capabilities are intentionally excluded from the standard operation of the Obo World Platform as part of our commitment to privacy, fairness and responsible innovation.

6. CUSTOMER RESPONSIBILITIES

Customers remain solely responsible for:

• their recruitment processes;
• their hiring decisions;
• the evaluation criteria they define;
• the use they make of the outputs generated by the Platform.

All analyses, summaries, recommendations and indicators produced by Obo World's AI systems are intended solely as decision-support tools.

Customers remain responsible for exercising independent judgment throughout the recruitment process.

7. AI RISK GOVERNANCE

Obo World implements a risk-based governance framework appropriate to the nature of its Services and the Artificial Intelligence technologies it develops and operates.

Our governance framework is designed to:

• identify potential risks that may affect individuals or organizations;
• mitigate risks associated with AI-assisted processing;
• continuously improve the quality, reliability and security of our Services;
• support ongoing compliance with applicable laws and regulatory requirements.

Risk assessments are reviewed periodically to reflect:

• technological developments;
• changes in applicable regulations;
• emerging cybersecurity threats;
• operational experience and user feedback.

Responsible AI governance is an ongoing process rather than a one-time exercise.

8. DIGITAL SUSTAINABILITY & RESPONSIBLE DESIGN

At Obo World, we believe that responsible Artificial Intelligence should also contribute to a more sustainable digital ecosystem.

Accordingly, we seek to design our technologies in ways that balance performance, privacy and environmental responsibility.

Whenever reasonably possible, we favor technical architectures that reduce unnecessary computing resources, limit excessive data processing and avoid energy-intensive operations.

Among other things, our Platform has been designed to:

• avoid the systematic use of video interviews, which require significantly greater computing resources, bandwidth and storage capacity;
• keep the Candidate's camera disabled by default during Conversational Interviews;
• avoid recording interviews as video files, except where expressly required and clearly communicated beforehand;
• limit data collection to what is necessary for the recruitment process, in accordance with the GDPR principle of data minimization;
• optimize technical performance while minimizing unnecessary processing activities.

We regularly review our technology choices to improve operational efficiency while maintaining an appropriate balance between innovation, privacy and environmental impact.

9. INCLUSION, FAIRNESS & NON-DISCRIMINATION

At Obo World, we believe Artificial Intelligence should contribute to making recruitment more objective, more inclusive and more respectful of every individual.

Our Platform is designed to help recruiters evaluate Candidates on the basis of their skills, experience and motivation, while preserving meaningful human judgment throughout the recruitment process.

To support these objectives, Obo World is committed to:

• promoting recruitment practices based on relevant professional criteria;
• reducing, wherever reasonably possible, the risk of bias affecting AI-assisted processing;
• excluding facial recognition, emotion recognition and biometric processing from the standard operation of its Conversational Interview technology;
• maintaining effective human oversight throughout every significant stage of the recruitment process;
• continuously improving its AI models, parameters and methodologies to enhance fairness, reliability and transparency.

Obo World considers diversity, equal opportunity, non-discrimination and respect for human dignity to be fundamental principles guiding the development of its technologies.

10. DATA QUALITY

The quality of Artificial Intelligence outputs depends, among other things, on the quality of the information provided to the system.

Candidates are encouraged to provide accurate, truthful and up-to-date information.

Customers remain responsible for the information they provide through the Platform, including recruitment campaign settings and evaluation criteria.

AI-generated outputs should always be interpreted within their proper context and should never be regarded as absolute or definitive assessments.

11. BIAS MITIGATION

Obo World recognizes that every Artificial Intelligence system has inherent limitations and may present risks of unintended bias.

Accordingly, we are committed to:

• continuously improving our AI models;
• monitoring the overall performance of our Services;
• reducing, wherever reasonably possible, the risk of unjustified outcomes;
• promoting the responsible use of Artificial Intelligence.

Customers are encouraged to maintain a critical and informed review of AI-generated outputs and to ensure that recruitment decisions always involve meaningful human judgment.

12. HUMAN OVERSIGHT

The technologies developed by Obo World are designed to assist recruiters—not to replace them.

The following decisions always remain under the responsibility of authorized individuals within the Customer organization:

• whether to continue a recruitment process;
• candidate shortlisting;
• interview scheduling;
• hiring decisions;
• rejection decisions.

Obo World strongly recommends that Customers never make recruitment decisions based solely on AI-generated outputs.

Meaningful human oversight remains an essential safeguard throughout every stage of the recruitment process.

13. ROBUSTNESS & SECURITY

Obo World implements appropriate technical and organizational measures designed to ensure:

• the availability of its Services;
• the security of its infrastructure;
• the confidentiality of Personal Data;
• the integrity of processing activities;
• the resilience of its systems.

These measures are reviewed and enhanced regularly to reflect:

• evolving cybersecurity threats;
• technological developments;
• industry best practices;
• applicable legal and regulatory requirements.

Maintaining trustworthy and secure AI systems is a continuous process supported by ongoing monitoring and continuous improvement.

14. RESPECT FOR INDIVIDUAL RIGHTS

Individuals retain all rights granted under applicable data protection and privacy laws.

Obo World is committed to ensuring:

• transparency regarding the use of Artificial Intelligence;
• clear and accessible information about data processing;
• the protection of Personal Data;
• respect for the rights of access, rectification, erasure, restriction of processing, objection and, where applicable, data portability.

Further information on exercising these rights is available in our Privacy Policy.

15. OBO WORLD'S COMMITMENTS

Through the design, development and operation of its technologies, Obo World is committed to:

• developing Artificial Intelligence that serves people;
• promoting transparency in the operation of its Services;
• protecting Personal Data;
• complying with applicable laws and regulations;
• continuously improving the quality, reliability and security of its technologies;
• supporting Customers in the responsible and ethical use of Artificial Intelligence.

Responsible AI is not a one-time objective—it is an ongoing commitment that guides every stage of our technology lifecycle.

16. CHANGES TO THIS POLICY

Obo World may update this Responsible AI Governance Policy from time to time to reflect:

• technological developments;
• changes in applicable laws and regulations;
• improvements to our Services;
• operational experience and feedback from Customers and Users.

The latest version published on the Website shall constitute the applicable version.

17. CONTACT

If you have any questions regarding this Responsible AI Governance Policy or Obo World's Artificial Intelligence technologies, please contact:

OBO WORLD SAS

23 rue du Pâquier

74000 Annecy

France

Email: contact@obo-world.com

OUR COMMITMENT

At Obo World, we believe that responsible Artificial Intelligence is Artificial Intelligence that is:

• Transparent, because people should always understand the role AI plays in the decisions that affect them;
• Ethical, because technology must respect human dignity and fundamental rights;
• Secure, because protecting the data entrusted to us is essential;
• Human-Centered, because meaningful decisions should always remain under human responsibility.

Our ambition is to place Artificial Intelligence at the service of recruiters and Candidates alike, making recruitment more efficient, more accessible and more equitable—without ever replacing human judgment.

AI CAPABILITIES OVERVIEW